Facilities Jobs in New York City Law Firms
Filcro Legal Staffing Recruiting Law Firm Facilities Professionals Since 1985

Facilities Coordinator - $70,000 - New York City - NEW
Facilities Technician - $65,000 - Silicon Valley, CA
Facilities Supervisor - 80,000 - New York City
Facilities Supervisor - $70,000 - New York City, NY
               

Facilities & Building Coordinator

The Firm: Large U.S. Multinational Corporation
Hours: 9:30 - 5:30pm
Location: New York, NY - Midtown Manhattan

Compensation

Base salary to $70,000, plus Paid Overtime & Generous Bonus; Excellent Medical, Dental and Vision Coverage; Gym Membership; Generous Paid Time Off; 401K; Life and AD&D Insurance; Savings Accounts and more!

Summary: The Facilities and Building Coordinator will report to the Senior Manager of Operations, Risk Management & Real Estate and will be responsible for the administrative day-to-day support of the Real Estate & Risk Management Department.

Key Responsibilities:

• Ensure Confidentiality of all documentations
• Manage, inspect, and monitor construction and installation progress of all ongoing projects
• Update space plans and coordinate office moves and changes
• Administer the company / office supply vendor relationship, ensure company requirements are met
• Compose Firm correspondence via written, email and verbal
• Schedule meetings, establish and maintain calendar deadline reminder items
• Prepare large document sets and participate in scanning projects
• Audit documents
• Create ad-hoc reports (monthly, quarterly, and annually)
• Review and update lease documents

Requirements:

• Bachelor’s degree required
• 3+ year of Real Estate, Construction, Management, or related business experience in a Legal or Professional Environment
• Effective written and oral communication skills
• High levels of personal organizational, planning and management skills
• Ability to work both independently and with a team in fast-paced, high pressure environment.
• Impeccable attention to detail and exacting standards.
• Knowledge and understanding of lease agreements, contracts, and/or vendor management.
• Ability to present and maintain a professional appearance and demeanor.
• Excellent command of Word, Excel, and PowerPoint is required and ability to learn new software.
• Knowledge of AutoCAD, Visio, or SketchUp to assist with space planning assignments.
• Must be able to climb, kneel, lift and carry items up to 30 lbs
• Flexibility for overtime, including weekends, as required.

Contact

Mary Suneetha
Managing Director
Filcro Legal Staffing
New York, NY

Resume Submission Link

Job Link: http://lawfirmpeople.com/html/facilities.html#Facilities-Building-Coord-NYC

 

Facilities Technician

Location:  Silicon Valley, CA

Compensation & Benefits:

Base salary to $65,000 plus Bonus, All Medical, Dental and Vision benefits, generous vacation and sick /  personal days, all paid holidays, 401K w /match, noted firm amenities.  Exceptional work environment with a firm history of career stability, security and growth.  An upbeat and great place to work.

The Organization: Major U.S. International Law Firm 

Responsibilities:

• Ensures firm’s office spaces, conference rooms, hallways are maintained in a clean and orderly fashion
• Monitor contracts, leases, maintenance agreements, and warranties for terms, expirations and compliance provisions; Process appliances, equipment and furniture; coordinate deliveries and installations; prepare proposals for large purchases requiring approval
• Participate in build-out and construction projects, equipment and system upgrades, space planning, redesign and refurbishment projects
• Maintain office security system including monitoring of card readers, doors and cameras as well as coordinating repairs and maintenance with technicians
• Prepare vacated offices for occupancy and departures on an as-needed basis
• Coordinate with vendors for repairs and various firm wide needs
  •Manage the storage of items in mechanical rooms and oversee the inventory of supplies
• Work with the Food Service Director to plan support for meetings and events
• Keep the department apprised of the status of work requests via email
  •Assist with HVAC issues as needed
• Interact with attorneys and administrative staff to ensure customer satisfaction

Required Skills:

• Associate Degree or Trade School Certificate
• 3 to 4+ years of facilities experience within a commercial office or law firm
• Excellent organizational and time management skills
• Excellent verbal and written communication skills
• Ability to develop procedures and policies, have sound judgment and problem solving capabilities
• Proven project management, customer service and interpersonal skills
• Work independently as well as lead others
• Ability to collaborate across a multi-department operations team
• Ability to work well under pressure and to maintain a professional demeanor
• General knowledge of carpentry, HVAC, and plumbing
• Proficiency with carpentry tools as well as HVAC thermostats
• Ability to lift objects weighing 50 pounds

Contact

Mary Suneetha
Recruitment Manager
Filcro Legal Staffing
Silicon Valley, CA & New York, NY

Resume Submission Link

Filcro Legal Staffing - Silicon Valley, CA & New York, NY - Mobile Page
 

Facilities Supervisor

LOCATION: Midtown, NYC

COMPENSATION & BENEFITS:  Base salary up to $80,000 plus Bonus, Medical, Dental and Vision benefits, generous vacation and sick/personal days, paid holidays, 401K, and more!

ORGANIZATION:  Elite International Law Firm

KEY RESPONSIBILITIES:

• Provide supervision, feedback and support to the Facilities Technicians regarding their day-to-day tasks
• Manage the storage of items in mechanical rooms and overseeing the inventory of supplies
• Coordinate office moves
• Review and track Facilities e-Requests and Conference Center ESP2000 task reports daily
• Work with the Food Service Director to plan support for meetings and events
• Collaborate with the Director of Facilities to create plans for the “continuous improvement program” for Facilities Technicians
• Review daily attendance records of the Facilities Technicians and assisting with the management and approval of overtime for special assignments (i.e. office moves, special functions, etc.)
• Develop, implement and maintain the preventative maintenance program and ensuring the Firm’s systems and finishes are being attended to
• Inspect vendors’ work for quality and completeness, and reporting issues to the appropriate people as needed
• Provide regular feedback on the Facilities Technicians’ performance and assisting in the preparation of performance reviews; revising and updating the department’s procedure books
• Attend to daily maintenance issues and escalating to management when necessary
• Keep the department apprised of the status of work requests via email
• Assist with HVAC issues as needed
• Interact with attorneys and administrative staff to ensure customer satisfaction
• Perform a weekly walk through of space to ensure that aesthetics meet Firm standards

REQUIRED SKILLS

• Associate Degree or Trade School Certificate
• 4+ years of supervisory or team leader experience within a commercial office or law firm
• Excellent organizational and time management skills
• Excellent verbal and written communication skills
• Ability to effectively utilize a Blackberry and communicate via Blackberry
• Ability to develop procedures and policies, have sound judgment and problem solving capabilities
• Proven project management, customer service and interpersonal skills
• Work independently and lead others
• Ability to collaborate across a multi-department operations team
• Ability to work well under pressure and to maintain a professional demeanor
• General knowledge of carpentry, HVAC, and plumbing
• Proficiency with carpentry tools as well as HVAC thermostats;
• Ability to lift objects weighing 50 pounds
  
  TO APPLY:  If your experience meets the requirements of this position, please submit your resume in Word format.

CONTACT:

Ms. Mary Suneetha
Vice President
Filcro Legal Staffing
295 Madison Avenue
New York, NY 10017

EEO EMPLOYER:  Filcro Legal Staffing and the organizations we represent are equal opportunity employers. We recruit, employ, compensate and promote Facilities Supervisors and Facilities Professionals for facilities jobs regardless of race, religion, creed, color, national origin, age, gender, sexual orientation, disability, or veteran status and we comply with all federal and state laws.
 

Facilities Manager

Base salary up to $100,000 plus benefits and discretionary bonus

Midtown NYC - International Law Firm

KEY RESPONSIBILITIES

• Supervise staff and participate in the day-to-day firm operations
• Act as liaison with building management, vendors and contractors
• Coordinate and schedule facilities staff to assigned floors and duties for the day
• Perform daily walk through to inspect staff work and identify areas of improvement
• Assist with office space planning for both permanent and temporary office needs
• Supervise and manage all new construction and remodeling projects, coordinating office moves, purchasing certain items of firm property and coordinating repairs
• Manage the activities of the Facilities/Supplies Department staff, which include repairing and maintaining inventory control of firm furniture, equipment, and property; and handling maintenance and repair of firm facilities and property
• Prepare and monitor Facilities/Supplies Department  budget, reviewing and approving invoices
• Maintain inventory control, preparing monthly departmental reports and statistics
• Vendor management: maintain current vendor files and evaluate performance to ensure competitive cost and service
• Coordinate the New York office Fire & Life Safety Program including business continuity program, ergonomics and emergency response training

REQUIRED SKILLS

• 10+ years law firm facilities management experience
• 3+ years supervisory experience
• Ability and desire to physically participate in moves, supplies distribution and equipment transfers
• Proficiency with Microsoft Word, Excel and Outlook
• Bachelor’s degree
   

CONTACT

Mary Suneetha
Senior Manager
Filcro Media Staffing
295 Madison Avenue
New York, NY  10017

Resume Submission
 

FACILITIES MANAGER
 
LAW FIRM EXPERIENCE REQUIRED - to $110,000

A well-established large law firm is looking for a Facilities Manager with extensive experience overseeing the operations of a law firm and managing renovation projects.  Ideal candidates will have demonstrated proficiency with Facility Services Management, Renovations, Purchasing and Inventory Control, Construction Management, Space Planning, and Staff and Vendor Management.  Looking for individuals that are very hands on and eager to work side by side with their team.  Only candidates with law firm experience will be considered for this position.

LOCATION - New York City, NY - Midtown Manhattan

KEY RESPONSIBILITIES

• Provide overall facility services and operations management
• Act as liaison with building management, plant maintenance company, contractors and other related entities
• Maintain day-to-day coordination of building related issues and ensure optimal functioning of facility
• Managing the activities of the Facilities/Supplies and Conference Services Department staff
• Repair and maintain inventory control of firm furniture, equipment, and property
• Maintain current vendor files and evaluate vendor performance to insure competitive cost and service
• Coordinate the New York office Fire & Life Safety Program including business continuity program and emergency response training
• Supervise and manage all new construction and remodeling projects including office space planning and moves for both permanent and temporary office needs
• Handle purchasing and receiving of furniture, fixtures, and equipment to coincide with construction schedules
• Prepare and monitor Facilities/Supplies and Conference Services Department budget, managing cost of operations for staffing, scheduling of conference rooms, catering, and meeting support
• Develop and maintain control procedures to maintain purchase records and inventories and prepare monthly departmental reports and statistics
• Implement and management of facility and services strategies and procedures

REQUIREMENTS

• 10+ years in facilities management with supervisory experience
• MUST have large law firm and renovation experience
• Knowledge of building code rules, ADA regulations and architectural drawings
• Bachelor’s degree or commensurate experience required

COMPENSATION

• Base to $130K plus exceptional firm benefits and bonus

CONTACT

Mary Suneetha
Recruitment Manager
Filcro Legal Staffing
295 Madison Avenue
New York, NY  10017

Resume Submission Link
 

 Facilities Jobs in New York City Law Firms
 by Filcro Legal Staffing
 Recruiting Law Firm Facilities Professionals Since 1985

POSITION

Operations Manager

COMPENSATION

$120,000 - $130,000 base salary + bonus

BENEFITS

• Medical and dental insurance coverage
• Short- and long-term disability benefits
• Savings and retirement plan
• Business travel insurance
• Fitness Club reimbursement programs.
• New employees receive between 25-30 days of paid time off (PTO) during their first year with the firm.
• Employee recognition programs

LOCATION - Midtown Manhattan

KEY RESPONSIBILITIES

• Manages the operation of the entire facility and all equipment including management of full time staff, outsourced services and budgets.
• Assists, and in some cases, leads, negotiations of contracts with all other vendors used by Operations; monitors adherence to contract requirements and financial expenditures.
• Assists in management of all construction and project design work; identifies opportunities to accelerate schedule and control costs, reviews change orders and costs associated with same.
• Participates in preparation of bid packages for all major purchases of goods and/or services; reviews and analyzes responses and participates in the selection of providers.
• Works directly with various vendors, internal contacts, and appropriate building management personnel for cleaning, restoration and other general housekeeping needs. Negotiates and manages maintenance contracts for equipment and furniture.
• Maintains day-to-day coordination of building related issues and ensures optimal functioning of facility and oversees cleaning and maintenance of facility.
• Responsible for managing all aspects of the firm’s New York corporate apartments and scheduling of the same.
• Contracts for and ensures the purchase of necessary office supplies within the limits prescribed by the firm’s budget and firm-wide vendor agreements for such expenditures. Reviews and approves all non-routine purchases.
• Maintains inventory of equipment and furniture both on-site and off-site.
• Leads internal Office Moves Team. Manages and coordinates internal office moves with appropriate departments.

REQUIRED SKILLS & EXPERIENCE

• 8+ years’ experience managing mid-sized Facilities and Operations Departments
• Must have experience with overseeing large construction projects.
• Prior experience working with conference reservation systems and workflow management systems required.
• BA/BS degree required or professional experience will be considered in lieu of degree.

CONTACT

Mary Suneetha
Recruitment Manager
Filcro Legal Staffing
295 Madison Avenue
New York, NY  10017

Resume Submission Link
 

 Facilities Jobs in New York City Law Firms
 by Filcro Legal Staffing
 Recruiting Law Firm Facilities Professionals Since 1985

Job Title: Facilities Supervisor
Location: Midtown Manhattan - New York, NY
Firm: U.S. International Law Firm
Salary: to $70,000 Base and excellent benefits including medical, dental, discount gym membership, vision care, 401K, bonus(es), etc.

Summary:

The Facilities Supervisor assists the Director of Facilities with the day-to-day management of the Facilities Technicians including establishing short/long term goals for the department; providing leadership, coordinating the work schedules of the technicians and successfully collaborating with multiple departments including the Conference Center and Catering Services.

The Facilities Supervisor is also responsible for ensuring customer e-Requests and meeting room requirements are addressed, and for maintaining assigned floor(s) (including common areas, conference rooms, private offices and secretarial stations).

Job Responsibilities:

• Providing supervision, feedback and support regarding their day-to-day tasks; leading daily meetings; managing the storage of items in mechanical rooms and overseeing the inventory of supplies; coordinating/executing office moves; reviewing and tracking Facilities e-Requests and Conference Center ESP2000 task reports daily
• Working with the Food Service Director to plan support for meetings and events; collaborating with the Director of Facilities to create plans for the “continuous improvement program” for Facilities Technicians;
• Reviewing daily attendance records and assisting with the management and approval of overtime for special assignments;
• Developing, implementing and maintaining the preventative maintenance program and ensuring the Firm’s systems and finishes are being attended to; providing regular feedback on the Facilities Technicians’ performance and assisting in the preparation of performance reviews;
• Revising and updating the department’s procedure books; attending to daily maintenance issues and escalating to management when necessary; keeping the department apprised of the status of work requests via email;
• Assisting with HVAC issues as needed; interacting with attorneys and administrative staff to ensure customer satisfaction; performing a weekly walk through of space to ensure that aesthetics meet Firm standards; and performing other duties as assigned.

Job Requirements

• Associate or BA Degree or Trade School Certificate is preferred;
• 5 years supervisory or team leader experience within a law firm or commercial office;
• Excellent organizational and time management skills
• Excellent verbal and written communication skills; the ability to effectively utilize a Blackberry and communicate via Blackberry; the ability to develop procedures and policies, have sound judgment and problem solving capabilities;
• Proven project management, customer service and interpersonal skills; the ability to work independently and lead others; the ability to collaborate across a multi-department operations team;
• The ability to work well under pressure and to maintain a professional demeanor;
• General knowledge of carpentry, HVAC, and plumbing; proficiency with carpentry tools as well as HVAC thermostats;
• The ability to lift objects weighing 50 pounds; and the availability to work overtime as needed.
• The hours for this position are Monday - Friday, 7:30 a.m. to 3:30 p.m.
   

Contact to Apply

Mary Suneetha
Assistant Vice President
Filcro Media Staffing
295 Madison Avenue
New York, NY  10017

Resume e-mail link

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