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Law Firm People offers Legal Secretaries a multitude of job choices in New York City’s finest domestic and international law firms.  Jobs for legal secretaries are available in the following legal secretarial practice areas:

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Full Legal Secretary Job List Link

Jobs for legal secretariesClick on the legal secretarial job links above for jobs in your desired practice group.  If you do not see a related area, please feel free to use this link for general legal secretarial resume submission.

Please note that “Practice Assistants” are senior level legal secretaries ready for the next step in their career.  “Practice Assistants are not paralegals.


Law Firm People is by appointment and that your time is always respected.  Once we have your resume and determine your qualifications, we will coordinate a meeting that works best for you.  If you have any questions about skill testing for legal secretaries, appointment times or specific jobs in your related legal practice group, we’ll be happy to answer all your questions in detail, before or during your interview.

With best regards,

Filcro Legal Staffing
295 Madison Avenue - Park & Madison 41st Street
New York, NY  10017 

By appointment only please, thank you.

 

Legal Executive Assistant | Practice Assistant

Location New York, NY - Midtown Manhattan

The Firm Large U.S. Multinational Law Firm

Compensation: Base salary to $100,000 plus well-paid overtime, very generous bonus, medical benefits, transit, all firm amenities, generous PTO, 401K w/match, exceptional work environment and firm culture. A "Best Employer".

Summary: The Legal Executive Assistant will provide high-quality client and attorney support, performing administrative tasks, coordinating events and responding to inquiries from Firm clients. Having the confidence and skills to support a fast-paced Partner's desk is essential. Someone who has the desire to work as a member of a respected team. You'll work well-paid, work overtime and take your career to the next level, with one of America's finest law firms.

Key Responsibilities:

  • Provide executive level legal support to Managing Partner and team
  • Function with autonomy and work on special projects with each case and client
  • Handle complex Legal Assistant activities (may be highly confidential and require discretion)
  • Performs research as directed by attorneys
    Interface and establish ongoing positive business relationship with clients
  • Communicate effectively on busy, multiple telephone lines
  • Assist with time entry and billing as needed; set up invoices and statements, enter and track attorney’s billable hours, create reports and maintain records
  • Draft and proofread correspondence, court papers and other legal and non-legal documents; perform blacklining and redlining; create table of contents and table of authorities
  • Coordinate travel for Clients, Witnesses and Experts; research cost effective travel and alternatives
  • Type, format, edit and finalize legal documents
  • Compose routine letters and memoranda and prepare reports
  • Assist in the preparation of time-keeping, travel, expense reports and other personnel records;
  • Schedule and arrange meetings and conferences

Requirements:

  • 5+ years of executive level support in a law firm
  • Bachelor’s Degree required
  • Ability to work well-paid overtime on a regular basis including weekends and holidays
  • Excellent written and oral communication skills
  • Ability to remain calm and function under pressure in a constantly changing environment
  • Ability to communicate effectively, dispassionately and diplomatically
  • Excellent attendance, punctual and flexible to work overtime
  • Ability to collaborate smoothly with many other people and departments
  • Detail oriented with strong day-to-day organizational skills
  • Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously
  • A person seek long-term career stability, security and growth with a major international law firm.

To Apply

Please forward your resume, Thank you.

Contact

Helene Crocitto
Director
Filcro Legal Staffing
295 Madison Avenue
New York, NY  10017

Resume Submission Link

 

Document Services Administrative Assistant (2nd Shift)

LOCATION: New York, NY – Midtown Manhattan
HOURS:  Monday – Friday 4:00PM – 12:00AM

THE ORGANIZATION:  Ranked as one of the most prestigious and desirable law firms to work for in the United States.  This is a great firm to work for and is noted for their culture and stability and security.

COMPENSATION:  Base salary to $80,000 with private car service every day, plus well paid overtime; includes Bonus, all Medical, Dental and Vision benefits, generous vacation and sick/personal days, all paid holidays, 401K w/match, health club, cafe and all firm amenities. Additional defined benefits for you and your family. Top Firm

SUMMARY: This major international law firm is looking for a highly adaptable Document Services Administrative Assistant with exceptional communication skills, who is interested in joining one of the most prestigious global law firms in the world.  This is a rare job that offers exceptional diversity in the duties and firm wide interaction.

KEY RESPONSIBILITIES:

  • Extensive research and review of department billing for clients
  • Assist with organization of department documents and training materials
  • Research and compile department statistics regarding staffing and billing
  • Create complex graphs and charts utilizing both Excel and PowerPoint
  • Assist with quality control of department work product
  • Assist Supervisor with training documentation and materials
  • Assist with new hire training schedules and orientation
  • Perform complex administrative activities which may be highly confidential and sensitive, and require discretion and diplomacy
  • Assist with work intake and department work requests
  • Assist with the following technical Document Services requests as needed
  • Revise, format and blackline documents
  • Convert documents from various formats to Word, Excel, PowerPoint, Visio and format according to the firm’s standard format
  • Insert/revise Table of Authorities
  • Format large SEC documents, including financials
  • Execute defined terms checks and automate cross-referencing in large briefs
  • Download, organize and print data room documents
  • Assist with answering Help Desk calls
  • Process expense reports and schedule department meetings

REQUIREMENTS:

  • College degree is preferred
  • 3+ years of experience within the legal and/or financial services environment
  • Organized self-starter with great customer service skills and outstanding oral and written communication skills
  • Attention to detail with the ability to adapt to advanced technology and emerging software, and commitment to department and organizational goals
  • Knowledge of Microsoft Word, Excel, PowerPoint and Outlook is required
  • Minimum typing speed of 60 wpm
  • Updating schedules and reviewing absences in PeopleSoft

TO APPLY:  If your experience meets the requirements of this position, please submit your resume in Word format, if possible, thank you.

CONTACT:

Mary Suneetha
Director Recruitment
Filcro Legal Staffing
295 Madison Avenue
New York, NY 10017

Resume Submission Link

ALT Job Link
 

 

Jobs for Legal Administrative Assistants in New York City

Legal Administrative Assistants

Location: New York, NY - Midtown Manhattan
Compensation: Base salary to $50,000 to $65,000 plus well-paid overtime, generous Paid Time Off and all holidays, Bonus, 401K w/match, Medical Dental & Vision Coverage, Life and AD&D Insurance, Retirement Plans, Transit Programs, All Firm Amenities, Beautiful Offices. Exceptional Work Environment and firm culture. A history of career security, stability and career growth. A "Best Employer"

Hours: 9:30AM – 5:30PM

The Organization:  International Law Firm with over 600 attorneys globally.

Summary:  One of the top law firms in the world is looking for a Legal Secretary with the confidence and skills to support a fast-paced Partner & Associate desk. Someone who has a willingness to work hard as a member of their team and a desire take their career to the next level. This is a great firm that is highly desired to work in.

Key Responsibilities:

  • Provide high quality secretarial, word processing and administrative support to Partners and team of Associates
  • Communicate regularly with service departments, attorneys and clients at offices across the world
  • Act as gatekeeper and liaison, tracking all requests, calls and outstanding matters
  • Perform calendar management for all assigned attorneys; scheduling meetings, conference calls, travel, appointments, depositions, due dates, court appearances, etc.; anticipate, identify and resolve potential issues
  • Create, edit and proofread correspondence and legal documents for content, grammar, spelling and formatting
  • Assist with word processing of documents including but not limited to developing table of contents / table of authorities and applying firm styles / formatting
  • Manage billing and timekeeping; track and input attorney time and data, review invoices and statements and collaborate with billing / accounting department regarding processing and payments
  • Update and maintain accurate client contact information and filing systems
  • Perform day-to-day administrative tasks including but not limited to photocopying, printing, preparing letters, notes, documents,
  • Maintain accurate knowledge of the policies and procedures of the firm in order assist with queries

Requirements:

  • Bachelor's degree required
  • 2+ years of Legal Secretary or Legal Assistant experience within a law firm
  • Proficiency in MS Word, Excel, PowerPoint and Outlook
  • Strong interpersonal, verbal and written communication skills
  • Highly adaptable and extremely intelligent, professional and articulate
  • Great ability to make sound, decisive decisions and act accordingly
  • A person seeking real career growth with a top law firm

Contact

Mary Suneetha
Recruitment Director
Filcro Legal Staffing
295 Madison Avenue
New York, NY  10017

Resume Submission Link

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